Diocese of Phoenix Policies and Procedures

Book 1: General Norms

  1. Research and Planning
  2. Ecumenism - "In Search of Unity" Guidelines and Resources
  3. Archives
    1. Ownership of Records
    2. Records Retention Schedule
  4. Faculties

Book 2: The People of God

  1. Priests
  2. Deacons - Directory of Policies and Procedures for Deacons
    1. Permanent Deacons
    2. Diaconate Candidates
  3. Parishes
    1. Pastoral Council Guidelines [ English | Spanish ]
    2. Pastoral Council Guidelines (Appendix) [ English | Spanish ]
  4. Seminarians
  5. Religious
  6. Protection of Minors (Youth Protection Advocate)
    1. Policy and Procedures for the Protection of Minors [ English | Spanish ]
  7. Human Resources
    Introduction to Policy and Procedures
    Entire HR Policy Handbook
    1. Code of Employee Responsibility
    2. Equal Employment Opportunity
    3. Hiring
      Application
      Reference Check Form
      Sample Offer Letter for Over 30 Hours per week
      Sample Offer Letter for under 30 Hours per week
      1. Fingerprinting
        Pre-Employment Statement
      2. I-9 Form
      3. AZ new hire reporting
        New Hire/Rehire Reporting Form
        Arizona New Hire Reporting Form
      4. Employment of Relatives
      5. Military service
      6. Ministry agreements and contracts
    4. Orientation/Introductory Period
    5. Employment Classifications
    6. Employee Job Descriptions
      Generic Administrative Assistant II
      Generic Facilities Supervisor
      Generic Janitor
      Generic Parish Administrator
      Generic Parish Business Manager
      Generic Secretary/Bookkeeper
    7. Employee Relocations and Transfers
      Termination/Transfer Form
      Transfer Information Form
    8. Human Resource Records
    9. Employee Attendance
    10. Notification of Absences and Timekeeping
      Sample Time Card
      Sample Exempt Employees Absence Report
    11. Harassment
      Acknowledgement of Harassment Policy
    12. Employee Health and Safety
      Employee Accident/Illness Report
    13. Conflict of Interest
    14. Off-duty Conduct and Employment
    15. Lay Employee Benefits
    16. Compensation
      1. Stipends
      2. Deacon Housing Allowance
        Housing Allowance Request Form for Permanent Deacons
    17. Employment Development and Training
    18. Employee Assistance Program
    19. Communications Technology
      Acknowledgement of Communications Technology Policy
    20. Telecommuting
      Property Receipt Form
      Telecommuting Work Agreement
    21. Employee Performance Evaluations
      Introductory Period Performance Appraisal
      Performance Appraisal Form
    22. Employee Relations
    23. Employee Discipline
    24. Termination of Employment
      Exit Interview
      Termination/Transfer
    25. Diocesan Pastoral Center Policies and Procedures
  8. Volunteers
    1. Policies and Procedures

Book 3: The Teaching Office of the Church

Catholic Schools

Cover Page - Handbook of Policies, Procedures and Norms for Catholic Schools
Bishop Thomas J. Olmsted Letter
Gratitude
Mission and Philosophy
Table of Contents
Policy 3-1.1 Administration
Policy 3-1.2 Curriculum
Policy 3-1.3 Personnel
Policy 3-1.4 Students
Policy 3-1.5 Finance
Appendices List
Appendix A.1 Media Policy
Appendix A.2 Entertainment_Advertising
Appendix A.3 Harassment Policy_Procedures
Appendix A.4 Bullying-Harassment Prevention
Appendix B.1 Catholic Identity Guidelines
Appendix C.1 Faculty Handbooks
Appendix C.2 Family Parent Student Handbook
Appendix D.1 K&K Catholic Mutual Form
Appendix E.1 Maricopa County Private School Affidavit
Appendix E.2 Maricopa County Private School Withdrawal Affidavit
Appendix E.3 Coconino County Private School Affidavit
Appendix E.4 Coconino County Private School Withdrawal Affidavit
Appendix E.5 Yavapai County Private School Affidavit
Appendix E.6 Yavapai County Private School Withdrawal Affidavit
Appendix F.1 Student Photo-Publicity Release
Appendix F.2 Student Liability-Publicity Release-Child (Yearbook Purposes Only)
Appendix G.1 Off-Campus Permission Form
Appendix G.2 Field Trip-OOT-Overnight Permission Slip
Appendix G.3 Medical Authorization
Appendix G.4 Adult Liability Waiver
Appendix G.5 Driver Information Form
Appendix G.6 Transportation_Minor
Appendix H.1 CPS Form
Appendix I.1 Exchange Confidential Information Form
Appendix J.1 Profession of Faith Catholic
Appendix J.2 Profession of Faith Non-Catholic
Appendix K.1 Handbook Acknowledgement
Appendix L.1 Enrollment Custodial Parent-Guardian
Appendix L.2 Consent to Enrollment Non-Custodial Parent-Guardian

Family Catechesis

Kino Institute and Library

Participant handbook
Faculty Handbook

Safe Environment

Book 4: The Teaching Office of the Church

  1. Sacraments of Initiation
    1. Sacraments of Initiation
      1. "Entering New Waters of Baptism"
    2. "Gift from on High" Policy & Guidelines - Confirmation & First Eucharist
      1. Roles for those Involved
        1. Candidates
        2. Parents
        3. Pastors
        4. Catechists
        5. Sponsors
      2. Sacramental Formation
        1. Curriculum and Textbook Series
        2. Life of the Church
        3. Retreat Component
        4. Service Component
      3. Celebrant
      4. Registration
        Liturgical Guidelines for Confirmation/First Eucharist Celebrations
  2. The Sunday Eucharist & Other Liturgies
    1. Tridentine Mass Summorum Pontificum, Motu Proprio of Pope Benedict XVI 7/07, Letter of Bishop Olmsted, 8/07
    2. Sacred Vessel Purification
    3. Redemptionis Sacramentum (Holy Communion outside of Mass)
  3. The Sacrament of Reconciliation
    1. Grace, Mercy and Sacrament of First Confession Policy and Guidelines
  4. The Sacrament of Marriage
    1. "Covenant of Love" Marriage Prep Policy and Guidelines
    2. Stages of Marriage Preparation
    3. Proximate Preparation
    4. Required Courses
    5. Staff Preparation Requirements
    6. Pastor's Role
  5. The Order of Christian Funerals
  6. Vacant
  7. Sacramental Records Policy and Procedures
    English
    Spanish
    1. Sacramental Registers - General Principals
    2. Baptism
    3. First Communion
    4. Confirmation
    5. Reconciliation
    6. Sick Calls
    7. Holy Orders
    8. Marriage
    9. Death
    10. Issues Particular to the Catechumenate (Rite of Christian Initation of Adults)
    11. Religious Profession/Religious Orders
  8. Prison Ministry
    1. Volunteer Policy
  9. Catholic Renewal Ministries
    1. Catholic Renewal Ministries Manual
  10. Missionary Outreach (Propagation of the Faith)
    1. Mission Co-Op Guidelines
    2. Guidelines for Preaching in the Mission Co-Op Plan
  11. Ethnic Ministries
    1. Black Catholic Ministry
    2. Hispanic Ministry
    3. Native American Ministry
  12. Worship & Liturgy
    Requirements for Extraordinary ministers of Holy Communion
    Requirements for Ministers of the Word (Lectors)
    Quinceanera Guidelines (2007) USCCB

Book 5: The Temporal Goods of the Church

  1. Finance - Parish
  2. Finance - High Schools
  3. Finance - Pastoral Center
  4. Deposit & Loan Program
  5. Buildings & Properties
  6. Facilities - Pastoral Center
  7. Insurance
  8. IT (Information Technology)
  9. Legal
  10. Transportation (see Finance)
  11. Stewardship
  12. Catholic Cemeteries
    1. Rules and Regulations, Catholic Cemeteries of the Diocese of Phoenix
    2. Policy Statement and Principles for Operation, Mortuaries in the Diocese of Phoenix
    3. Questions Concerning Cremation, the Funeral Liturgy and the Catholic Church
      Page 1
      Page 2